This contract stage consists of listing and tracking contract activities and variations, then closing out when the contract work is completed.
This stage has three steps, listed as tabs across the top:
Step 1 – Delivery Tracking
This is the step where you create and track contract activity. For each section, be sure to keep track of completion dates and approvals as needed.
The first section of this step is Planned Activities, listing the “to do” items that need to be done in order to complete the contract work.
Next comes Internal Deliveries, covering deliverables such as freight, fuel, labour, materials, etc.
The Progress Claims table lists the associated costs involved with completing a milestone or planned activity.
Finally, the Defects table lists contractor errors or project deficiencies.
Step 2 – Variations
Variations are set up to resolve funding or timing differences between project realities and original agreements and schedules.
There are three types of variations (EOT refers to Extension of Time):
- Price: Differences in funding. Example: You need to change the scope which results in a price change.
- Commencement EOT: Differences in start times. Example: You need to start a delivery later than scheduled.
- Delivery EOT: Differences in end times. Example: A delivery will be completed later than scheduled
Step 3 – In Delivery Closeout
When all deliveries and variations are complete, head over to the last step.
Enter a note and click Submit.
